In today’s fast-paced digital landscape, maintaining regulatory compliance is crucial for every business—even for clubs and fitness centers. As the Kingdom of Saudi Arabia (KSA) moves towards fully digital invoicing, staying ahead of the curve is essential. FitnessForce, the leading club management software in KSA, is here to simplify your compliance journey by seamlessly integrating with the ZATCA-approved Fatoora Platform.

Understanding ZATCA’s Phase-II e-Invoicing Initiative

On 31 January 2025, ZATCA announced the rollout of Wave 20 for Phase-II e-Invoicing. This phase targets taxpayers whose annual taxable revenues exceeded SAR 1.5 million in 2022 or 2023. For club owners and fitness center managers, this means that if your revenue falls within this bracket, you must integrate your e-invoicing solution with the Fatoora Platform by 30 October 2025.

The push towards digital invoicing is part of a broader strategy to enhance transparency and efficiency in tax processes across the Kingdom. Understanding and complying with these regulations is no longer optional—it’s a necessity for any business looking to thrive in a digitally driven economy.

Integration Waves & Timeline Overview

ZATCA has organized the transition to e-invoicing in multiple waves based on annual taxable revenue thresholds. Here’s a snapshot of the key integration waves:

  • Wave 1: Taxpayers with annual taxable revenue over SAR 15 million in 2022 or 2023. (Deadline has passed.)
  • Wave 2 - 10: Ranges from taxpayers with revenues over SAR 25 million down to those above SAR 40 million, with deadlines stretching from late 2023 to end of 2024.
  • Wave 11 - 20: Targets smaller revenue brackets, culminating in Wave 20 for taxpayers exceeding SAR 1.5 million in 2022 or 2023, with the final integration deadline on 30 October 2025.

For a detailed timeline and more specific revenue thresholds (including the integration periods starting as early as January 2023 for the highest revenue groups), please refer to the official ZATCA news announcement.

Key Deadlines for Fitness Businesses

It's essential for fitness clubs to be aware of their specific integration deadlines based on their annual taxable revenue. Missing these deadlines can result in non-compliance penalties. Below is a summary of the upcoming waves relevant to fitness businesses:

  • Wave 13: Taxpayers with annual taxable revenue above 7 million SAR in 2022 or 2023.

    • Integration Period: January 1, 2025, to March 31, 2025.

  • Wave 14: Taxpayers with annual taxable revenue above 5 million SAR in 2022 or 2023.

    • Integration Period: February 1, 2025, to April 30, 2025.

  • Wave 15: Taxpayers with annual taxable revenue above 4 million SAR in 2022 or 2023.

    • Integration Period: March 1, 2025, to May 31, 2025.

  • Wave 16: Taxpayers with annual taxable revenue above 3 million SAR in 2022 or 2023.

    • Integration Deadline: June 30, 2025.

  • Wave 17: Taxpayers with annual taxable revenue above 2.5 million SAR in 2022 or 2023.

    • Integration Deadline: July 31, 2025.

  • Wave 18: Taxpayers with annual taxable revenue above 2 million SAR in 2022 or 2023.

    • Integration Deadline: August 31, 2025.

  • Wave 19: Taxpayers with annual taxable revenue above 1.75 million SAR in 2022 or 2023.

    • Integration Deadline: September 30, 2025.

  • Wave 20: Taxpayers with annual taxable revenue above 1.5 million SAR in 2022 or 2023.

    • Integration Deadline: October 30, 2025.

For a comprehensive list of all waves and their respective deadlines, please refer to ZATCA's official roll-out phases.

​How FitnessForce Supports Your ZATCA Compliance Journey

At FitnessForce, we understand that managing a club comes with its unique set of challenges, and regulatory compliance shouldn’t be one of them. Our club management software not only streamlines your day-to-day operations but also ensures that you stay compliant with ZATCA’s evolving e-invoicing requirements.

Seamless Fatoora Platform Integration

FitnessForce is fully equipped to integrate with the Fatoora Platform, making it easier than ever for club owners to manage electronic invoicing. Whether your club’s revenues place you in Wave 20 or any other phase, our platform is ready to support your specific compliance needs.

Benefits for Club Owners

  • Comprehensive Reporting: Access detailed reports to monitor your invoicing activities and ensure adherence to tax obligations.

  • Simplified Compliance: Stay ahead of regulatory deadlines without the administrative burden.
  • Seamless Operations: Integrate digital invoicing into your club management workflow effortlessly.
  • Future-Proof Your Business: With continuous updates and support, FitnessForce ensures your systems remain compliant with future regulatory changes.

  • Automated E-Invoice Generation: Generate and store tax invoices and notes through electronic solutions compliant with ZATCA's regulations.

Conclusion

In an era where digital transformation drives business success, embracing ZATCA’s Phase-II e-invoicing is a strategic move for every club in KSA. With FitnessForce’s club management software, you can manage your operations efficiently while ensuring full compliance with electronic invoicing regulations.

Don’t let regulatory challenges slow you down. Embrace the future of club management with FitnessForce and experience a seamless integration with the Fatoora Platform. For more detailed information, stay updated with the latest from ZATCA.